Reminder: Schedule for Submitting Constitutional Changes

Reminder: Schedule for Submitting Constitutional Changes

As we approach the 109th Anniversary General Convention in Charlotte, NC the Committee on Constitution provides this memo to offer key dates and direction as a courtesy to brothers, chapters, and regions when submitting proposed changes to the constitution and by-laws of Alpha Phi Alpha Fraternity.

Constitution
Pursuant to article VI, section 1.1, amendments of the fraternity’s constitution, “any member or chapter wishing to amend the General Constitution shall submit the proposed change to their respective regional vice president not less than 60 days prior to the next succeeding Regional Convention.” The due date, by region, for submission to the RVP is:

  • Southern Region – January 19, 2015*
  • Eastern Region – January 26, 2015*
  • Western Region – January 26, 2015*
  • Southwestern Region – February 9, 2015
  • Midwestern Region – February 23, 2015

*Dates have passed. Please consult your regional vice president.

In submitting proposals, it is important that the following format is used per Robert’s Rules of Order, Newly Revised 11th Edition (RONR):

I, insert your name, move to amend/add…by striking/inserting…

Example Amendment:
For example, I, John M. Williams, move to amend Article IV, General Offices, Section 3, Election Procedure, Subsection 3.2, by striking the word “mailed” and inserting the word “distributed” after “ballots” and “be.”

Original Language:Article IV, General Offices, Section 3, Election Procedure, subsection 3.2:Except as provided for in Section 3.22, election to the office of the General President shall be by ballots mailed to each member who is in good standing according to the records of the Executive Director, as of the first (1st) day of April of the year in which an election is held. Ballots shall be mailed not later than the twenty-first (21st) day of April of an election year, and sent by the Elections Committee. The candidate receiving the largest number of votes cast shall be declared elected to the office. Proposed Change:Except as provided for in Section 3.22, election to the office of the General President shall be by ballots distributed to each member who is in good standing according to the records of the Executive Director, as of the first (1st) day of April of the year in which an election is held. Ballots shall be distributed not later than the twenty-first (21st) day of April of an election year, and sent by the Elections Committee. The candidate receiving the largest number of votes cast shall be declared elected to the office. Rationale: By removing the word “mailed” opens the opportunity for the fraternity to distribute ballots via other means (electronic, paper, etc.) as presented by the Elections Committee and adopted by the General Convention.

Please take care in reviewing the fraternity’s constitution and bylaws to ensure the proposed change does not conflict with another article, section, or subsection. If the committee determines a conflict and a proposed change was not offered, the committee will have no other option but to recommend the proposed change “Not Be Approved.”

Upon receipt, the RVP must submit proposed changes to chapters within 30 days of their regional convention. Chapters should expect to see the proposed changes by:

  • Southern Region – February 18, 2015
  • Eastern Region – February 25, 2015
  • Western Region – February 25, 2015
  • Southwestern Region – March 11, 2015
  • Midwestern Region – March 25, 2015

Upon approval by simple majority of the delegates present and voting, proposed amendments must be submitted immediately to the executive director to ensure he meets the submission due date to chapters: June 7, 2015.

Adoption of proposed amendments requires three-fourths (3/4) vote of the delegates present and voting at the General Convention in Charlotte, NC.

By-laws
Article XII, Section 1.1, proposals for amendment of the by-laws states, “all proposed amendments to the General By-Laws shall be submitted in writing to the executive director not less than sixty (60) days before the next succeeding General Convention.” All proposed amendments to the by-laws must be submitted by June 5, 2015, in time for the executive director’s distribution to chapter on June 7, 2015.

Again, in submitting proposals, it is important that the following format is used per RONR:

I, insert your name, move to amend/add…by striking/inserting…

Original Article / Section / Subsection Proposed Change Rationale

Adoption of proposed amendments to the by-laws requires three-fourths (3/4) vote of the delegates present and voting at the general convention in Charlotte, NC.

Official Governing Policy Guidance and Regulations of Alpha Phi Alpha Fraternity
Please take care when submitting proposed changes to our constitution and by-laws by NOT offering administrative changes. Administrative changes (due dates, etc.) belong in the Official Governing Policy Guidance and Regulations of Alpha Phi Alpha Fraternity which was created by the delegates at the 2007 General Convention in Orlando, FL, when they bifurcated the fraternity’s constitution and by-laws, removing all administrative items. If the committee determines the change is administrative in nature, the committee will have no other option but to recommend the proposed change “Not Be Approved.”

Time When an Amendment Takes Effect – Constitution and By-laws
Upon ratification by chapters, the amendment shall take effect on December 8, 2015, unless the amendment provides a due date; the due date cannot supersede the approval process contained in the constitution and by-laws. For example, an amendment cannot become effective immediately upon adoption by the delegates at the General Convention because chapters must vote on the action taken by the convention. However, an amendment may become effective later than December 8, 2015, provided it is stipulated at the time it is offered.

Finally, please take care in crafting proposed changes. The fraternity’s historical practice is to greatly limit delegates from amending amendments, which is consistent with RONR. “If by-laws require previous notice for their amendment…no amendment to the by-law amendment is in order that increases the modification of the article or provision to be amended. This restriction prevents members from proposing a slight change and then taking advantage of absent members by moving a greater one as an amendment to the amendment.… The same principle applies to an amendment in the nature of a substitute for sections or articles.… The proposed amendment substitute is open to amendments that diminish the amount of change, but not to amend to increase it or to introduce new changes” (RONR [11th ed.], p. 595). For reference, when RONR mentions by-laws, it means principle constitution and/or by-laws.

If you have any questions or you need assistance, please do not hesitate to contact the Committee on Constitution chair, Brother John Williams at constitution@apa1906.net.


Paid Summer Internship Opportunity

Paid Summer Internship Opportunity

Wells Fargo is offering a 10-week paid internship in business management/operations, sales, and specialized business. The application is due January 18th.Click here to download the full flyer or click here to go to wellsfargo.com/careers, search by keyword “CLG Internship Program,” and apply today.

Consumer Lending Group Overview
The Wells Fargo Consumer Lending Group (CLG) is an industry leader in supporting homeowners and consumers. We’ve built our team of top professionals by rewarding their accomplishments and by ensuring they have what’s needed to succeed. We value diversity and inclusion, and believe everyone on our team deserves respect for who they are and how they contribute to our success.

Program Overview

  • 10-week paid internship (June—August)
  • Interns gain hands-on experience in an individual Consumer Lending Business Group
  • One week onsite Intern Training & Networking Summit in West Des Moines, IA
  • Networking opportunities and relationship building with Leaders, Managers, and fellow Team Members
  • Roles are available across our business in areas such as Mortgage Sales, Operations, Business Management, and Finance & Accounting

Join the Wells Fargo Team
The application period for the Consumer Lending Internship Program will be January 5 – 18, 2015. To view detailed job descriptions and submit an application, please visit wellsfargo.com/careers and search by keyword “CLG Internship Program.”


Omega Service Notice - Stuart Scott

Omega Service Notice - Stuart Scott

Brother Stuart Scott [Mu Zeta, ’84], an anchor at ESPN and a cancer fighter, has transitioned into Omega Chapter, Alpha Phi Alpha’s chapter of sweet rest, at the age of 49.

The North Carolina District will host the Omega Service of Alpha Phi Alpha Fraternity, Inc. in honor of Brother Stuart Scott.

Please note the following details regarding the services:

PROVIDENCE BAPTIST CHURCH
6339 GLENWOOD AVENUE
RALEIGH, NC 27612

TODAY, FRIDAY, JANUARY 9, 2015
PUBLIC VIEWING
4:00 P.M. – 7:30 P.M.

ALPHA PHI ALPHA FRATERNITY
NORTH CAROLINA DISTRICT
OMEGA SERVICE
7:30 P.M. – 8:00 P.M.

Please come in Alpha attire: black suit, white shirt, and gold tie. Please note that only properly attired Alpha brothers will be allowed to actively participate in the Omega Service.

Members will gather at 6:30 p.m., near the church entrance. Brothers of the leadership team will briefly review the order of our Omega Service. We will line up and have an Alpha processional into the sanctuary promptly at 7:20 p.m. There will be assigned seating for members of the fraternity. It is imperative that we adhere to the schedule and respect the wishes of the Scott Family.

Let us strive to deliver an Omega Service representative of the exceptional contributions that Brother Scott made to our fraternity, the media, and the nation.

If you cannot make it to the Omega Service, please pray for the family of Brother Stuart Scott. It is because of brothers like him advocating for our communities that we are in fact the College of Friendship, the University of Brotherly Love and the School for the Better Making of Men.


Bowie State University Hazing Allegation

Bowie State University Hazing Allegation

Alpha Phi Alpha Fraternity, Inc. is aware of an allegation made today regarding an alleged incident of hazing on the campus of Bowie State University. We are unable to comment about any allegations at this time. The situation is currently under investigation and the chapter has been placed on a cease and desist, suspending all chapter activities, which is a part of our standard protocol when the national headquarters has received a hazing allegation regarding any of its chapters.

Alpha Phi Alpha Fraternity, Inc. does not condone and strictly prohibits hazing in any form whether physical or mental as a term or condition of membership in the organization.

Any member found violating the fraternity anti-hazing policy will be immediately suspended with recommendation for expulsion. In addition, the fraternity will cooperate with law enforcement to ensure that any person violating the law will be brought to justice.

Any member or aspirant found to participate in or knowingly allow any hazing activity does not support the mission, vision, or aims of Alpha Phi Alpha and does not deserve the privilege of membership.

Alpha has taken several steps in efforts to prevent and eliminate hazing. As an advocate, supporter and participant in hazing prevention initiatives with organizations like Hazingprevention.org, the Novak Institute and the Greek Anti-Hazing Hotline, Alpha Phi Alpha is educating members and those who are interested in membership about this issue that impacts our communities.


Happy New Year!

Happy New Year!


Delta Centennial Celebration

Delta Centennial Celebration


2013 General Convention Registration is CLOSED

2013 General Convention Registration is CLOSED

Hello, Brother *|FNAME|* *|LNAME|* [Alpha I.D. *|ALPHAID|*], you are receiving this e-mail because you have opted in to receive e-mail communications from the General Office of Alpha Phi Alpha Fraternity. We hope you are doing well in *|CITY|*, and we hope you are have a great time reading this email. If by some slim chance you don’t like e-mails coming from us, you can always opt out by clicking the unsubscribe link at the bottom of this message. Thank you for reading! Are you active? *|ACTIVE|*. If that answer didn’t meet your expectations, you can always click here to sign into AlphaNET and change it.


REGISTRATION IS CLOSED.

  • We are no longer able to accept additional registrations
  • There will be no on-site registration
  • Only items available for sale on-site will be tickets to the Step Show & Miss Black & Gold Pageant

Non-registered members will not be able to gain entry to the business sessions or meal functions. If you have any questions or concerns please do not hesitate to contact your membership services department at Membersupport@apa1906.net or call 800-373-3089, toll-free.

LIMITED Hotel rooms are still available at the Hyatt Place Austin Downtown


Alpha Phi Alpha Fraternity Inc. 2013 General Convention, Austin, TX

Alpha Phi Alpha Fraternity Inc. 2013 General Convention, Austin, TX

Dear current and former Vendors,

I bring you greeting and best wishes from Alpha Phi Alpha Fraternity, Inc., the oldest inter-collegiate African-American Greek letter organization in existence today. On behalf of this esteemed organization, I would like to take this opportunity to invite your company/organization to participate in the Fraternity’s 107th Anniversary/92nd General Convention being held in Austin, TX from June 26 – 30, 2013. Attached to this message you will find the forms necessary to secure your spot at this prestigious event. This will be our first convention in over two (2) years since our leadership chose to cancel the 2012 convention in Miami, FL,. Therefore, the fraternity expects the turnout to be bigger than ever in the Lone Star State. The city of Austin has opened its doors to our dear fraternity and the response from our brotherhood has been unprecedented.

This year we have decided to implement a new voucher program to our brotherhood. Each registered brother at the conference will receive a voucher worth $15 dollars which they will be able to use at any registered vendor at the conference. Each vendor will be reimbursed for all vouchers that they receive at their booths. This is our effort to increase the number of potential buyers that frequent our vending area. This is just one of the many new items that we are introducing this year! Attached below you will find a link to our Vendor Advertisement form which you can utilize to advertise your company and the products you are offering. In addition, I am including the Convention and Fraternity licensing packet. You may also go to the Fraternity’s national website under “Programs and Partnerships…Licensed Vendors” will you can click on the links that will point you to these attached documents.

2013 Convention Packet

2013 Licensing Packet

Convention Digital Advertising Packet

ALL REGISTERED VENDORS AT THE CONVENTION WILL BE REQUIRED TO ATTEND AN INFORMATION SESSION ON TUESDAY, JUNE 25TH FROM 6:00 P.M. – 8:00 P.M. Additional information will be provided at the time your application packet is processed.

If you have any questions or comments after reading through the material please feel free to contact me at 410-554-0040 ext. 142

I look forward to meeting and working with each of you.
…………………………………………………………………………………………………
Darrell A. Smith, Sr. H H Λ ‘12
Project Manager – Alpha Phi Alpha Fraternity ®
2313 St. Paul Street, Baltimore, MD 21218 -5211
dsmith@apa1906.net | 410.554.0040 direct | 410.554.0054 fax
…………………………………………………………………………………………………


Brother Huel D. Perkins Passing / Boston Bombing Update

Brother Huel D. Perkins Passing / Boston Bombing Update

Hello, Brother *|FNAME|* *|LNAME|* [Alpha I.D. *|ALPHAID|*], you are receiving this e-mail because you have opted in to receive e-mail communications from the General Office of Alpha Phi Alpha Fraternity. We hope you are doing well in *|CITY|*, and we hope you are have a great time reading this email. If by some slim chance you don’t like e-mails coming from us, you can always opt out by clicking the unsubscribe link at the bottom of this message. Thank you for reading! Are you active? *|ACTIVE|*. If that answer didn’t meet your expectations, you can always click here to sign into AlphaNET and change it.

The Passing of Brother Huel D. Perkins

Brothers, on Monday, April 15, 2013, Brother Huel D. Perkins, one of the original members of the Alpha Phi Alpha World Policy Council [WPC] and the author of the Alpha Phi Alpha Sweetheart Song, passed away. Brother Perkins occupied the WPC position of secretary and archivist, a role he filled with distinction, producing bound volumes of WPC proceedings as a result of his hard work. Invoking vision problems and weakness due to declining health, he resigned from WPC “with much regret” just over a year ago, whereupon he was designated member emeritus. Brother Perkins is listed with this designation in the latest WPC report, “The Obama Administration: An Evaluation.”

Brother Perkins was dedicated to the WPC and, in fact, to all things of uplift associated with Alpha Phi Alpha. His passing leaves a great void in the brotherhood, which he served in many capacities with great honor and distinction.

As Brother Perkins, and many other brothers, transition into the Omega Chapter, our chapter of sweet rest, please pray for their families and extended Alpha families as they remember the ones they love. Brother Huel Perkins, son of Brother Huel D. Perkins, has informed us of his father’s wish NOT to have an Omega Service; and that any money brothers would spent traveling from around the country, instead should be donated to the Alpha Phi Alpha Educational Foundation, in his memory and honor. Click Here to Make a Donation, honoring Brother Perkins.

Tragedy Strikes Boston Marathon

Brothers, we have gotten confirmation that all brothers who were in the Boston area during the blasts yesterday afternoon have been accounted for at this time. We want to send out our prayers to everyone affected by this horrible act. Please click the “more updates” button below to view updated information as we receive it.


Don't Wait Any Longer. Regular Registration Ends April 17th!

Don't Wait Any Longer. Regular Registration Ends April 17th!

Brother *|LNAME|*, Are You Reinvested?

REGULAR REGISTRATION ENDS APRIL 17, 2013

What are you waiting for? You only have SIX DAYS remaining to finish paying regular registration prices for the 2013 General Convention in Austin TX. Registering is easy, just click here, sign into AlphaNET and click on the event. It’s that simple, Brother *|LNAME|*. Don’t delay, you must finish paying off your regular registration by Wednesday, April 17, if you want to take advantage of regular registration rates! If you have any questions or concerns, Brother *|LNAME|*, please contact your Alpha member services agent at membersupport@apa1906.net or call toll-free 800-373-3089.

Join business and collegiate leaders, educators, and policy makers at the 2013 Alpha General Convention, Reinvesting in Alpha, to celebrate the 107th year of Alpha service to the world. We look forward to seeing you in Austin, TX!
Register today to join your brothers and experience:
  • Empowering and interactive workshops and business sessions
  • Unparalleled career and networking opportunities
  • Speaking one-on-one with representatives of some of the biggest businesses in the world offering you unparalleled opportunities as a member of Alpha
  • A Career Fair, hot entertainment, exciting evening activities, and much more!
Reinvest in Alpha in 2013!

Advertise at the 2013 AΦA Austin General Convention!

Brothers, do you have a business that you want to promote? Want to let brothers know that your chapter is mission driven in your community? This is the best time to advertise to collegiate leaders and top Fortune 500 business professionals with executive budget approval.

We still have room in our journal! Fill out the advertisement form, which is attached to the registration form, by clicking here. If you plan on advertising on behalf of a business and not a chapter or brother, please e-mail ads@apa1906.net. We even have advertising opportunities in our electronic journal, Guidebook. Contact us today; the final day to send in your advertisment is Monday, April 29, 2013.