NEW FREQUENTLY ASKED QUESTIONS FACT SHEET ON SPECIAL EVENTS INSURANCE COVERAGE

NEW FREQUENTLY ASKED QUESTIONS FACT SHEET ON SPECIAL EVENTS INSURANCE COVERAGE

Brothers and Chapter Officers,

The Fraternity’s Risk Management Committee has recently developed a “Frequently Asked Questions” Fact Sheet to help you navigate the recent changes in our insurance policy. Please access via the link below or in the Forms & Documents section of the Fraternity’s website.

F.A.Q.s Fact Sheet

Fraternally,

Brother Gregory Phillips


The Digital Version of The Sphinx Magazine 2019 Winter Edition Is Here

The Digital Version of The Sphinx Magazine

2019 Winter Edition Is Here

This edition of the Sphinx magazine examines various health and wellness issues affecting African Americans as well as what we can do to improve our quality of life.
Feature Highlights Include:

Health Crisis: What You Don’t Know Might Be Killing You!

Brotherhood Bikers: Alphas Pursue Motorcycling & Alpha Round-Up For Comradery, Community Service, And Personal Wellness

Alpha Phi Alpha Fraternity, Inc. General Convention Revisited

Outstanding College and Alumni Brothers of the Year

Eric Christopher Webb, DDiv., CPLC

Interim Editor-of-the-Sphinx


Call to submissions

SPHINX MAGAZINE

SPRING 2020 – SPECIAL EDITION

CALL FOR SUBMISSIONS

The upcoming Spring edition of the SPHINX magazine will be a special edition exploring various aspects of political thought and representative government. Special Guest Editors include Brothers Councilman Dr. John Bullock, a Baltimore City Councilman, representing the 9th District, and Professor Dr. Tyson King-Meadows, an associate professor in the Department of Political Science at the University of Maryland Baltimore County (UMBC). We are requesting Brothers submit well-researched, third-person, multi-sourced articles on the following topics, including, but not limited to: Political Philosophy/Theory, Voting, Political Representation, Advocacy, Civic Engagement, and the 2020 U.S. Census. Articles should be between 750 and 1,500 words in length. Brothers on the Move and Chapter News relevant to the topics will also be included in the edition.

Please submit all articles to ewebb@apa1906.net no later than Friday, March 6, 2020.


2020 SPECIAL EVENT NEW PROTOCOLS

Our insurance policy has dramatically changed and that necessitates a change in operational procedures for how we manage and approve insurance requests.  Starting Tuesday, January 21st there will be a new Special Events Checklist form posted to the fraternal website. Any event that takes place on or after March 15, 2020 will be required to use this form to obtain insurance approvals. Even if you already have confirmation and a certificate issued you will need to reapply for insurance coverage.  There are no exceptions!

For events taking place prior to March 15th, the Corporate Risk Management, Education and Prevention Committee along with the appropriate Corporate Staff Members will conduct a risk assessment of your activity. You may be required to obtain additional insurance in order for the event to be approved.  

Additionally, moving forward insurance submissions must be made THIRTY (30) days in advance of the date of the event. Any requests inside that window will not only incur the $100 penalty but they will also need to be approved by your Regional Risk Management Officer (RMO) or the Chair of the Corporate Risk Management, Education and Prevention Committee.  Regional Risk Management officers can require additional conditions be met prior to the approval of your event.  The contact information for your Regional RMO's has been posted on the fraternal website.  Additionally, if you have questions about best practices as it relates to specific types of activities, the committee chairs have been made available to you as resources for consultation.

Brothers, we realize that this is a difficult and abrupt transition but the risk is literally too high for us to ignore the potential consequences. We must change the way we operate to meet the requirements of our insurance carrier. That change starts now. Please know that we are available to you to answer questions and address concerns.  As always, we are operating with the best of intentions as the preservation of our organization is at stake.  Let us know how we can help you be successful during this transition.


IMPORTANT EVENT INSURANCE COVERAGE INFORMATION, EFFECTIVE JAN. 1, 2020

Brothers and Chapter Officers,

Our insurance carrier just notified the Fraternity on Monday, Dec. 30 regarding some important changes to our event insurance coverage, effective Jan. 1, 2020. These changes must be adhered to or your event will not be covered. Please read them closely and carefully. See below.

Fraternally,

Brother Gregory Phillips

Interim Executive Director

No Coverage Applies If Events Conditions Not Met

With respect to any “event”, as a condition precedent to any rights any insured may have under this insurance, you must comply with all of the conditions enumerated in A. 1. through 8. below. -You agree that we need not prove any prejudice to us as a result of your failure to comply with any of the below conditions in order to enforce those conditions precedent to coverage.

If prior to the commencement of any “event” you fail to comply with the below conditions, any claim or “suit” related in whole or in part to an “event” that directly or indirectly gives rise to the claim or “suit” will not be covered under this insurance. We will have no obligation to either defend or indemnify any insured for any “claim” or “suit” brought against any insured.

You hereby warrant and agree that you will comply with all of the following conditions prior to the commencement of such “event”:

1. A “Special Event Checklist” will be completed and signed by your President, Event

Chairman and, if applicable, Advisor; and

2. The “Special Event Checklist” will be submitted to and approved by your Corporate

Headquarters in the form of an Event Certificate; and

3. Any applicable checklist or application fee will be paid in full; and

4. If the “event” is held at a location not owned by you, you will execute a signed agreement with the host venue lessor to lease the event space. The host venue lessor must have “adequate insurance”, and such “adequate insurance” will be evidenced by a Certificate of Insurance issued to you; and

5. All alcoholic beverages will be sold, served and/or furnished by a licensed server with

“adequate Liquor Liability insurance”, and such “adequate Liquor Liability insurance” is

will be evidenced by a Certificate of Insurance issued to you; and

6. Any security guard service or personnel hired for the “event” will have “adequate insurance” and such “adequate insurance” will be evidenced by a Certification of Insurance issued to you; and

7. Any third party promoter hired for the “event” will have “adequate insurance” and such “adequate insurance” will be evidenced by a Certification or Insurance issued to you; and

8. In the event of an “occurrence”, offense, claim or “suit”, you and any other involved insured must immediately send us copies of all “Special Event Checklists”, Event Certificates, contracts, agreements and Certificates of Insurance directly or indirectly related to the claim or “suit”.


Alpha Phi Alpha Fraternity, Inc. Supports the National Council of Negro Women HBCU Tour

ALPHA PHI ALPHA FRATERNITY, INC. ANNOUNCES ITS SUPPORT FOR THE 2019 NATIONAL COUNCIL OF NEGRO WOMEN HUNGRY FOR EDUCATION TOUR SPONSORED BY DENNY’S

ALPHA PHI ALPHA FRATERNITY, INC. ANNOUNCES ITS SUPPORT FOR THE 2019 NATIONAL COUNCIL OF NEGRO WOMEN HUNGRY FOR EDUCATION TOUR SPONSORED BY DENNY’S

Effort Underscores Fraternity’s Go-To-High School, Go-To-College National Program and Onward HBCU Initiative

WASHINGTON, D.C. – Today, the Alpha Phi Alpha Fraternity, Inc. announced at a press conference that its members will provide support and mentorship as part of the 2019 National Council of Negro Women’s Hungry for Education Tour of seven Historically Black Colleges and Universities (HBCUs) this Fall.

The tour, which is organized by NCNW as well as sponsored by Denny’s, the Tom Joyner Foundation and PUSH Excel, will visit seven campuses in six cities to encourage college enrollment, academic excellence, and career preparation for students of all backgrounds. Tour stops will be South Carolina State University and Claflin University, Orangeburg, S.C. (Sept. 7); Florida A&M University, Tallahassee, Fla. (Sept. 14); Clark Atlanta University, Atlanta, Ga. (Sept. 21); Howard University, Washington, D.C. (Sept. 28); Wilberforce University, Wilberforce, Ohio, (Nov. 2); and Texas Southern University, Houston, Texas (Nov. 6).

“We are happy to partner with the National Council of Negro Women on their Hungry for Education HBCU Tour,” said Alpha Phi Alpha Fraternity, Inc. General President Dr. Everett B. Ward. “We plan to provide necessary support and mentorship in each of the selected markets using our Alpha network around the country. We are committed to working with the amazing women in this organization to cultivate and encourage the next cadre of leaders and scholars on HBCU campuses around the country.”

During the tour stops, activities will include panel discussions with celebrity HBCU alumni, marching band performances, campus tours, an overview of campus life including admissions, financial aid, and career counseling, information sessions about Denny’s Hungry for Education scholarships and the opportunity to explore careers at Denny’s. Participating high school students also will have the opportunity to meet current college students, professors, and potential employers.

“At Denny’s, we have found that supporting HBCUs is an incredibly effective way to invest in the diverse communities we serve,” said April Kelly-Drummond, head of Diversity Equality Inclusion & Multicultural Engagement for Denny’s. “HBCUs make up only 3 percent of the colleges and universities in the United States, yet they produce 23 percent of African-American college graduates.”

President Ward explained that the Fraternity has always given their time, talent and treasure to support education and HBCUs, including its Go-To-High School, Go-To-College National Program, the Onward HBCU initiative, the hundreds of scholarships the Fraternity awards at the local level as well as the thousands of dollars donated to organizations like the UNCF and the Thurgood Marshall College Fund.

“We are honored to work with NCNW and Denny’s on what we know will be a tremendous experience for scores of young people.”

###

Alpha Phi Alpha Fraternity, Inc., headquartered in Baltimore, MD, was founded on December 4, 1906 at Cornell University in Ithaca, NY. The Fraternity has long stood at the forefront of the African-American community’s fight for civil rights through Alpha men such as Martin Luther King, Jr., Adam Clayton Powell, Thurgood Marshall, Paul Robeson, Andrew Young, Edward Brooke and Cornel West. The fraternity, through its more than 720 college and alumni chapters and general-organization members, serves communities in the United States, Canada, Africa, Europe, Asia and the Caribbean. Visit http://www.apa1906.net and follow on Twitter @apa1906network.


Book of Ra: die Ultimative Behaglichkeit!

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